Managing Director – Indianapolis Baroque Orchestra
Half‐Time Position (approximately 20 hours/week)
Compensation: $30,000/year
Reports to: Board President
About IndyBaroque Music, Inc.
IndyBaroque Music, Inc. is the parent organization of the Indianapolis Baroque Orchestra, the only period‐instrument orchestra of its kind in Indianapolis. Using period instruments and historically informed performance practice, the Indianapolis Baroque Orchestra enriches audiences of all backgrounds through exceptional performances, educational outreach, and meaningful community partnerships.
As a small, dynamic nonprofit, we value collaboration, creativity, and community engagement. The Managing Director plays a central role in shaping the organization’s public presence, operational excellence, and long‐term sustainability.
Position Summary
The Managing Director (MD) is the chief administrative and operational leader of IndyBaroque Music, Inc. The MD oversees business operations, finance, compliance, production logistics, and organizational coordination. This role works closely with the Artistic Director, Concertmaster, Personnel Director, marketing personnel, development consultant, and Board of Directors to ensure smooth execution of concerts, collaborations, and organizational initiatives.
This leadership position is designed for a professional who is highly organized, proactive, relationship‐driven, and thrives in a multifaceted nonprofit arts organization.
Primary Responsibilities
Finance & Business Operations
● Oversee artistic budget planning and project budgeting.
● Build project budgets and fee quotes for collaborations.
● Track and manage administrative expenses, production income, reimbursements, and earned revenue.
● Maintain organizational files, records, and compliance documentation (990, E-1, sales tax filings, business entity reports, regulatory requirements, nonprofit filings, etc.).
● Execute payments and oversee financial transactions.
● Coordinate with the accountant for 1099 data, 990 filings, and financial questions.
● Communicate with the accountant regarding any financial transactions.
● Support monthly and annual financial reporting to the Board.
● Generate tax receipts and oversee donor and financial records.
● Manage Vendors and vendor contracts.
Production & Concert Operations
Ticketing & Front‐of‐House Coordination
Development Coordination
Marketing & Communications Support
Staff/Personnel Oversight
Qualifications Required
● Experience in arts administration, nonprofit management, or related fields
● Strong organizational and communication skills
● Ability to manage multiple priorities independently
● Financial literacy
● Experience coordinating events, logistics, or production workflows
● Commitment to the performing arts and community engagement
● Excellent written and verbal communication skills
● An ability to work collaboratively with others, including the Board of Directors, Artistic
Director, and other team members
Preferred
● Experience with classical music organizations and a knowledge of Baroque historical
performance practice
● Familiarity with grant processes
● Comfort with digital tools (Google Workspace, ACH systems, CRM tools)
● Experience working in small nonprofit environments
● A resident of the Central Indiana area
Compensation
● $30,000/year
● Approximately 20 hours per week
To Apply
Candidates should submit a cover letter and résumé to boardpresident@indybaroque.org.
Applications will be reviewed on a rolling basis until the position is filled.
Serve as the central administrative coordinator for IndyBaroque Music, Inc.
Manage day‑to‑day email correspondence in the director account and return phone calls.
Attend board meetings and present Managing Director updates on Director activities. Assist the Board President to organize meeting materials.
Attend committee meetings as requested in an advisory capacity.
Review General Terms of player contracts periodically and recommend updates.
Maintain organizational policies, records, and compliance documentation. (compliance, MD)
Implement Board-approved strategic initiatives and annual operating goals. (MD)
Set timelines and benchmarks for season/program execution, season planning, grant cycles, reporting deadlines.
Ensure all staff carry out IBO’s vision, supporting the orchestra's core objectives.
Organizational Leadership & Administration